Communications strategy advisory for SMEs in Ireland

I help owners and directors bring structure to business communications, with clear priorities, internal ownership, and measurement to support decisions.

  • What you get:
    a communications strategy, clear priorities, and practical outputs your team can run.

  • How it works:
    a structured framework, working sessions, and optional training and review cadence.

  • How it is measured:
    objectives, KPIs, and simple reporting focused on outcomes.

Advisory only - no outsourced execution.
Start with what matters most and build from there.

Services and approach

This page sets out what I deliver and how the engagement works, using a structured framework that keeps communications goal-led, realistic for your capacity, and measurable. Use the sections below to see what to expect before booking an introductory call.

Deliverables and outcomes

What you get

Deliverables are the documents and routines that make communications easier to run internally: what you are trying to achieve, who owns what, what to say to key audiences, where to say it, and how to measure progress.

They are designed to be used, not filed away. By defining goals, messages, and basic procedures, you get consistency across the people who speak for the business, and you reduce rework caused by unclear direction.

You also get a clearer scope of work for any outsourced support, such as marketing, design, or content, so external work stays coherent and measurable. You do not need to tackle everything at once; we focus on what matters most and build from there.

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At a glance: audit and priorities, strategy and messaging, roles and routines, KPIs and review cadence.

  • Most clients start with a small subset of these, based on priorities:

    Diagnosis and priorities

    • Communications audit: what is working, what is not, and what to fix first

    • Stakeholder and channel map: who matters most, and where communication happens today

    • A prioritised roadmap: what to tackle now, next, and later

    Strategy and plan

    • Communications strategy aligned to business goals and constraints

    • Positioning and messaging: key messages by audience, plus tone of voice guidance

    • Channel plan: which channels to use, what they are for, and how they connect

    Operating approach and measurement

    • Roles and responsibilities: who owns what internally, and approval points

    • Routines and governance: simple procedures for planning, approvals, and review

    • Measurement plan: objectives, KPIs, and a lightweight reporting cadence

  • Clarity and consistency

    • A shared direction for what the business is trying to achieve through communications

    • More consistent messaging across leadership, staff, and key touchpoints

    • Clearer briefs for any outsourced marketing, design, or content work

    Control and efficiency

    • Less wasted effort from duplicated or misaligned activity

    • Clear ownership and fewer last-minute decisions

    • Reduced reputational risk through basic readiness and consistency

    Progress you can track

    • Defined objectives and KPIs linked to business priorities

    • Simple reporting that supports decisions about what to keep, change, or stop

    • A practical basis for review sessions and continuous improvement

Measurement and decision-making

Why it matters

Measurement in strategic business communications is not about counting activity. It is about setting clear objectives, choosing practical KPIs, and using simple reporting to show what is changing over time and what needs to be adjusted.

The focus is outcomes, not outputs: evidence that communication is improving clarity, consistency, reach, trust, and decision-making, rather than just producing more content.

For SMEs, the goal is decision-grade visibility, using data that is realistic to collect and review without building an enterprise reporting function. Measurement should match your priorities and capacity.

Measurement approach: Informed by the AMEC Barcelona Principles (outputs, outcomes, and impact), with KPIs sized to your priorities and capacity.

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At a glance: objectives and KPIs, outcomes not outputs, lightweight reporting, decisions on what to keep, change, or stop.

  • Objectives and outcomes

    • Objectives linked to business priorities (for example growth, retention, recruitment, risk reduction, lead quality)

    • Outcome indicators (for example improved message understanding, stronger stakeholder response, better internal alignment)

    • Leading indicators that signal progress before hard business results appear

    Channels and touchpoints

    • Channel performance KPIs that reflect purpose (not vanity metrics), such as enquiry quality, conversion points, response times, and engagement quality

    • Consistency checks across key touchpoints (website, proposals, LinkedIn, leadership updates)

    • Proactive listening signals (questions asked, objections raised, sentiment patterns, repeat issues, and light social listening where relevant). On an SME scale, this can be as simple as a short feedback loop with clients and staff, plus light monitoring of relevant channels.

    Internal and operational measures

    • Staff engagement and information flow indicators (clarity, reach, and follow-through on key updates)

    • Process reliability measures (ownership, approvals, and timeliness where it matters)

    • Risk indicators (recurring confusion points, escalations, preventable reputation issues)

  • Simple dashboards

    • A lightweight dashboard (often a spreadsheet, or a simple private page in a tool you already use) that tracks a small number of KPIs consistently

    • Clear definitions for each KPI so reporting stays comparable over time

    • Notes on context, so numbers are interpreted correctly

    Review cadence

    • A regular review rhythm (often monthly or quarterly) to assess what is working and what to change

    • Clear decisions recorded after each review (continue, adjust, stop, or prioritise next)

    • Periodic refresh of objectives and KPIs as business priorities change

  • Prioritisation and focus

    • Which audiences, channels, and messages deserve more effort, and which can be simplified

    • What to stop doing because it is not contributing to outcomes

    Quality and consistency

    • Where messaging is drifting, where handoffs break down, and what routines need tightening

    • When to refine positioning, key messages, or stakeholder approach

    Control and risk management

    • Earlier visibility of issues and reputational risk signals

    • Clearer scope and expectations for any outsourced support, with measurable outputs linked to defined outcomes

Engagement process

How I work

I start by listening and clarifying what you need, even if the scope is unusual or focused on one specific area. Many clients begin with a focused communications audit and plan, then decide whether to continue, pause, or stop based on priorities and capacity.

Where ongoing support is useful, I offer two structured retainer models: a cyclical maturity approach (analysis, planning, implementation support, evaluation), or a step-by-step development approach where we improve one area at a time in a clear order.

In all cases, we set expectations using the practical constraints of budget, people, and time, so the scope and cadence stay realistic. Advisory only does not mean abstract advice: the focus is decisions, documentation, training, and routines your team can apply.

Questions about scope, time, or pricing? See the FAQ.

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At a glance: start with an audit and plan, then retainer support (cyclical or step-by-step), training for nominated staff, regular review points.

  • Start here (project-based): Audit and plan

    • A focused communications audit with findings, risks, and priorities

    • A practical strategy and roadmap your team can run internally

    • Clear options for next steps, based on budget, people, and time

    Option A: Cyclical maturity retainer

    • A repeating cycle: assess, audit, plan, enable, review

    • Regular sessions to maintain momentum and adjust priorities

    • Training and implementation support where needed, plus measurement and review

    Option B: Step-by-step development retainer

    • A staged plan that prioritises one communications area at a time

    • Clear deliverables at each stage before moving to the next

    • Targeted training and check-ins to embed the new way of working

    Targeted sessions (as needed)

    • Positioning and messaging workshop

    • Stakeholder and channel prioritisation session

    • Training session to set roles, routines, and measurement basics

  • Assess and audit

    • Understand goals, constraints, and current communications activity

    • Identify gaps, risks, and quick wins

    • Agree priorities and practical constraints (budget, people, time)

    Plan and enable

    • Produce or refine strategy, messages, and channel and stakeholder choices

    • Define ownership, routines, and decision points

    • Support implementation through coaching and training for nominated staff

    Review and improve

    • Review KPIs and qualitative signals

    • Decide what to keep, change, stop, or prioritise next

    • Update the plan as business priorities shift

Book an introductory call

A 30-minute call to clarify your needs and outline sensible next steps. No pressure and no obligation.

Roles and responsibilities

Who is involved

Strategic communications work needs direct access to decision-makers. In practice, that means working with the owner/CEO and, where relevant, a senior director responsible for communications, so decisions are made quickly and the rationale stays clear.

Each stage leaves a tangible footprint: practical documentation and routines that remain with the business and can be used without an advisor. This reduces reliance on external suppliers over time by strengthening in-house clarity, ownership, and capability.

Advisory only means I do not act as an outsourced PR, marketing, social media, or content function, but I help you build the internal structure that makes any external support easier to brief and evaluate.

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At a glance: access to decision-makers, internal ownership, practical documentation that stays in-house, training and governance for consistent execution.

  • Your side

    • Provide access to the owner/CEO and relevant senior decision-makers for key decisions

    • Name the business goals communications must support, and confirm priorities

    • Nominate key people who will own day-to-day communications tasks internally

    • Share relevant context and existing materials (channels, messages, documents, constraints)

    My side

    • Assess and audit your current communications and operating approach

    • Facilitate planning sessions and turn decisions into usable documentation

    • Define roles, routines, and decision points for internal ownership

    • Provide training and coaching for nominated staff

    • Set up measurement basics and a review cadence to support decisions

    External providers (when you use them)

    • The strategy documentation includes guidelines, requirements, and success measures for outsourced work

    • I train and coach your team on briefing suppliers and evaluating results against the agreed measures

    • You appoint and manage suppliers (marketing, design, content, PR support) and keep ownership in-house

  • To keep the work efficient

    • You provide timely access to decision-makers and keep approvals lightweight

    • I provide clear artefacts and documented next steps after each stage, designed for in-house use

  • Advisory only - no outsourced execution.

Channels and stakeholders

Where it is heard

Channels are a means to reach audiences, not an end in themselves. I help you choose and manage channels based on who you need to reach and what your business needs to achieve, rather than trends or habit.

I also start from your existing tools and tech stack, so the approach fits how your team already works and does not rely on unnecessary new platforms.

The aim is consistency across the touchpoints that shape trust and decisions, while keeping priorities realistic for your capacity.

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At a glance: audiences and stakeholders first, channels chosen by purpose, consistency across touchpoints, built around your existing tools and tech stack.

  • Internal

    • Leadership and managers

    • Staff and teams

    • New starters and candidates

    External

    • Customers and prospects

    • Partners and suppliers

    • Local community and sector networks

    • Media (where relevant)

  • Owned channels

    • Website and landing pages

    • Proposals, decks, and sales materials

    • Email and customer updates

    • Policies, guidance, and internal updates

    • Blog, newsletter, podcast, or video (where useful)

    Social and network channels

    • LinkedIn (company and leadership presence)

    • Other platforms where your stakeholders engage (where needed)

    • Events and speaking opportunities

    • Industry groups and community networks

    Earned and third-party

    • Media coverage and commentary (where relevant)

    • Partner channels and joint communications

    • Reviews and references

  • Selection

    • Start from audiences and business goals

    • Confirm capacity to maintain quality and consistency

    • Define the role of each channel (what it is for, and what it is not)

    Governance

    • Clear ownership and approval points

    • Key messages and tone of voice guidance

    • Simple routines to review what is working and what to adjust

Typical timeline

When and cadence

Most engagements start with a focused audit and plan, then move into enablement and review as needed.

Communications outcomes usually take time to show, so I structure the work around clear stages and repeatable review points, focused on outcomes rather than outputs. This allows us to measure what is changing, learn what is working, and correct course without overloading your team or collecting unnecessary data.

You can start with a one-off piece of work and stop there, or continue into a longer partnership where the real value often comes from steady iteration and improvement. Timing is tailored to your priorities and the practical constraints of budget, people, and time.

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At a glance: staged work from audit to roadmap, enablement and training as needed, outcomes take time, repeatable review cadence.

  • Typical range: often 1 to 3 weeks

    • Clarify goals, audiences, constraints, and current communications activity

    • Review key materials, channels, and existing processes

    • Identify gaps, risks, and priorities

  • Typical range: often 2 to 4 weeks

    • Agree positioning, key messages, and priority channels and stakeholders

    • Define roles, routines, and governance

    • Set objectives, KPIs, and a simple reporting approach

  • Typical range: ongoing, as needed

    • Working sessions to support internal rollout of the plan

    • Training for nominated staff to run essential tasks in-house

  • Typical range: often monthly or quarterly

    • Review KPIs and qualitative signals

    • Agree adjustments; update priorities

    • Update the plan as business priorities shift

Frequently Asked Questions

Still unsure? Book a 30-minute introductory call.

  • In an SME context, business communications covers how the business communicates with clients, prospects, staff, partners, and other stakeholders in support of its goals. It goes beyond marketing and PR, including internal information flow, leadership communication, reputation, stakeholder relationships, and governance basics. The goal is a consistent, manageable system rather than ad hoc activity.

  • No. I provide advisory support, planning, enablement, and review. I help you define priorities, messages, roles, channels, and measures of success so your team can run communications in-house, and so any outsourced support is easier to brief and evaluate. Advisory only - no outsourced execution.

  • Many start with an audit and plan: a focused assessment of current communications, priorities, risks, and quick wins, followed by a practical roadmap. After that, you can choose to continue, pause, or stop, depending on priorities and capacity.

  • Yes. If you want to improve a single area (for example internal updates, proposals and messaging, LinkedIn presence, stakeholder priorities, or measurement), I can scope work around that. I start by listening and clarifying what you need, then I propose a structured way to address it without overbuilding.

  • One model is cyclical: analysis, planning, implementation support, and evaluation repeated over time to mature communications. The second is step-by-step: we prioritise areas and improve one area after another in a clear order. Both are designed to stay realistic for your budget, people, and time.

  • Strategic work needs direct access to decision-makers, but I keep your time protected. I typically need a small number of structured meetings with you to set expectations, confirm priorities, review draft deliverables, and agree decisions at key points. Most analysis and build work happens on my side (audit activity, peer reviews, planning, dashboard setup), with lightweight inputs from you when needed (access, approvals, clarifications). Where useful, I also engage with nominated staff for specific sessions, such as training, clarifying workflows, and embedding agreed routines. You stay informed through concise updates and review notes, so your involvement is focused on direction and decisions rather than operational detail.

  • Yes. Where needed, I train nominated staff to run essential communications tasks in-house. The aim is to increase internal capability and reduce dependency on external suppliers over time.

  • I set objectives first, then choose practical KPIs and a lightweight reporting cadence that matches your priorities and capacity. The focus is outcomes, not outputs: evidence that communications is improving clarity, consistency, reach, trust, and decision-making. My approach is informed by the AMEC Barcelona Principles.

  • Not necessarily. I start from your existing tools and tech stack and design workflows that fit how your team already works. If a new tool would genuinely reduce effort or improve control, I will recommend it with a clear reason and a lightweight adoption plan.

  • I work remotely with SMEs across Ireland. Sessions are delivered online, with practical outputs and clear next steps after each stage. If in-person work becomes important for a specific engagement, that can be discussed at the planning stage.

  • Pricing is set as part of scoping, not after the fact. During the introductory call (or a short follow-up if needed), we agree the scope of work using the practical constraints of budget, people, and time, and I show you how the price is built. If one constraint is tight, we adjust the others by changing scope, cadence, or the level of support, so the engagement stays realistic. You receive a clear written scope, cadence, and fee before any work starts.

  • We discuss your goals, your current communications, and what success should look like in practical terms. There is no pressure and no obligation; if we are a good match, I outline sensible next steps and an appropriate way to proceed.

Contact me

If you would like to discuss communications strategy and planning, send a short message using the form below. I will reply as soon as I can with suggested next steps.

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